Often known as board portals the software is designed to give digital access to meeting materials and aid in collaboration between directors. It can also reduce the expense and inconvenience of filing and distributing paper-based documents. Regardless of the size of an organization, any group that requires constant communication and decision-making needs a way to make meetings productive and efficient. It is also secure.

A well-designed board management solution includes features that enable board members to schedule meetings, send meeting reminders, upload meeting documents, and create agendas. All of this can be done online in one place. Certain solutions also support surveys and voting, allowing board members to voice their opinions on resolutions or other issues that will have an impact on the business.

Meeting preparation and follow-up activities are another key part of a successful board meeting. Some of the best board management tools include task-tracking tools, which allow you to create lists of actions items to track their progress, and even assign people to specific tasks. This increases accountability and transparency among the board members, as well as between the click reference executive team and the board.

The document center is the primary component of any board management system. It allows board members to access all documents for meetings and messages from other board members as well as the organizational policies and their tasks all in one place. When a board member logs into their portal, they will have access to all the necessary materials for their meeting. This can greatly increase efficiency for both boards and administrative support staff as it removes the need to manually sort and distribute materials for meetings prior to each meeting and also cuts down on the amount of time spent on administrative tasks post-meeting.