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A board portal is an online meeting management software tool that centralized and secures all of the company’s most important documents in a single, easily accessible location. Users can also access meeting materials on any device, from anywhere. These systems also allow the ability to integrate with other tools and services for business which improve accessibility and efficiency.

Select a portal provider that has a simple and easy-to-use user interface to reduce the learning curve of board members. Also choose a portal that is geared towards features that are compatible with the requirements of your organization and governance practices. This could include features such as solid document storage to ensure secure management, sophisticated tools to schedule and make decisions, and effective communication channels.

Be sure that the chosen solution is compatible with all mobile devices that your board members may use to access it. This will allow members to work from their homes, at work on the go or at work without missing any step. Examine whether the system features two-factor authentication in order to reduce security risks and prevent unauthorized access.

Once you have chosen a provider for your board make sure you invest in a thorough training and onboarding so that they are familiar with the technology. This will enable them to make the most of the portal’s features and can be completed in-person or via pre-recorded video. After implementation, assess and analyze the use of the portal to identify areas that require attention or enhancement.