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Every company creates a lot of information. Marketing collateral such as decks, marketing proposals and contracts, proposals and presentations are a few examples. These documents can be extremely beneficial to business operations, but it also can easily become disorganized and inaccessible. Document storage services provide an extremely secure and safe location for companies to store files, documents and other information while ensuring easy access when required.

In addition to physical document storage services, many organisations choose to implement digital document management systems. These solutions allow central document storage and collaboration as well as sharing files within a secure environment. This decreases the amount of time spent searching manually for documents and makes it easier to locate and track files when needed.

Organisations are often faced with compliance and regulatory requirements that require a well-organized storage of documents. Document storage that is properly managed can help prevent legal issues, penalties, and loss of data.

While personal computers and networks provide a way to store and access documents, they tend to be inefficient when they come to collaboration and search capabilities. Additionally, personal computers are susceptible to hardware failures, inefficient backup processes, and the worst case scenario — catastrophic data loss.

A document storage service offers businesses a trusted outside service to manage their potentially sensitive and confidential documents, while allowing them to concentrate on more important tasks and goals. By moving paper records offsite and utilizing a document management software, it can help companies save money on office space, equipment and printing costs. It also helps to save time by automating workflows, making it easier to facilitate collaboration, ensuring version control and eSign services, and making it easier to access digital documents.